OHS TRAINING OPERATIONS COORDINATOR & HR ADMIN

OHS TRAINING OPERATIONS COORDINATOR & HR ADMIN

Position Reference #: 112021

Company (Client) Overview: 

Our client (4S Consulting), based in Markham, Ontario, is a systems and consulting company that provides top-notch occupational health and safety systems for large and small companies. 

Job Title: Training Operations Coordinator & HR Admin

Employment Type: Full-Time Permanent 

Job Summary: 

Reporting to the Training Manager, the Training Operations Coordinator is responsible for providing comprehensive administrative and coordination support and coordinating and support all facets of training services. 

Primary Duties & Responsibilities Specific duties and responsibilities include: 

OHS Training Department (70%)  

  • Oversee all facets of training department operations, including sourcing, coordinating,  scheduling, and following up on all in-class, virtual and online training sessions.  ∙ Ensure that all instructor-led training is scheduled, assigned, and prepared in accordance with established standards. 
  • Act as the first point of contact for training inquiries by responding to incoming client calls and emails and manage/resolve the Training department inbox inquiries in a timely and professional manner. 
  • For the ‘in-class training sessions, work with internal and external facilitators to coordinate all communication and logistics, including enrollment, training rooms, caterer, contractor accommodations, hotel, trainers, speakers, materials, etc. 
  • Managing the online learning management platform, including submitting courses/classes,  managing rosters, updating participant’s training records (with attendance, evaluations and any other relevant training records or certificates) and distributing learner communications.
  • Carry out tasks such as managing rosters, waitlists, cancellations, and collection of class evaluations and documentation, courses/classes submittals, updating participants training records (with attendance, evaluations and any other relevant training records or certificates)  and distributing learner communications.  
  • Coordinating with instructors and being accessible for troubleshooting and support, as well as preparing and providing them with the course materials for distribution. 
  • Assisting with ongoing Training Department communication and initiatives as well as the marketing and promotion of Training Department products and services.  ∙ Work with direct reports to ensure all training programs are operating smoothly and efficiently.  
  • Maintain participants’ database and records and submit accurate reports to the Ministry of  Labour, Training and Skills Development (MLTSD), as required. 
  • Stay up to date on the legislated training standards and regulations.  
  • Find opportunities to cross-sell/upsell training products to new and existing clients. ∙ Assist with additional projects and tasks as required.

Administrative Department (30%)  

  • Assist HR Manager in smooth management and running of the office.  
  • Assist HR Manager with policy development  
  • Provide administrative support for the visitors’ entry and exit to the office. ∙ Support HR Manager in hiring and onboarding process. 

To be considered for this role, the occupational health and safety coordinator must have the following qualification: 

  • Post-secondary education in Occupational Health & Safety, HR or related field required ∙ Administrative/Training/Customer Support experience. 
  • Exceptional communication skills both written and verbal 
  • Self-starter with solid organizational and time management skills  
  • Strong project management skills, including excellent ability to multi-task, prioritize,  influence, manage cross-functional project teams and drive multiple initiatives forward.  ∙ Able to work in a fast-paced environment and multitask, supporting multiple  leaders/groups  
  • Strong computer skills including office work-related software, e.g., Word, PowerPoint, &  Excel  
  • A Team player 

How to apply? 

You can apply by submitting your resume and cover letter directly to info@www.qeosh.ca or online on our website (www.qeosh.ca). Please indicate the position reference number in your email subject line. 

QEOSH Staffing & Recruitment Inc. is Canada’s Exclusive Health & Safety Staffing & Recruitment. We are dedicated to employment equity and encourage applications from people

of all genders, persons with disabilities, racial/visible minorities, and indigenous peoples. At QEOSH, we are committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).