PRIVACY POLICY

At QEOSH staffing & recruitment, we value the trust you place in us and respect your right to privacy

QEOSH Staffing & Recruitment (the “Company,” “we”, “our”, “us”) provides occupational health & safety (OHS) recruitment and consultancy services.  The Company is federally registered and incorporated in Ontario; our registered  head office is located at:

                                              5110 Creekbank Rd, Mississauga, ON, L4W 0A1

QEOSH Staffing & Recruitment Inc. operates in accordance with privacy laws and is legally required to have a written privacy policy where we clearly disclose how we use your personal information in this privacy notice.

Our Privacy Policy/Notice is in accordance with:

Purpose

The purpose of this privacy policy/notice is to inform our HSE candidates, clients, website users, and suppliers of the following:

  • What personal/company information is collected;
  • How personal/company information is collected;
  • The rights of our users;
  • How to engage with us to exercise your rights.

Consent

By using our sites, our HSE candidates, clients, website users, and suppliers agree that they consent to:

  1. The terms set out in this Privacy Policy/Notice

What personal information is collected by QEOSH and why?

As an HSE staffing & recruitment, we professionally engage with our HSE candidates, clients, and suppliers;  to execute our services and obligations, we will need to collect and use certain personal/company information.

The information we collect enables us to offer you our specialties, high quality, tailored HSE staffing & recruitment services, which include:  HSE work-finding services and assessing suitability for employment (for HSE Candidates); providing qualified candidates to fill an HSE vacancy requirement (for hiring clients) and to offer our HSE consulting.  

HSE Candidates 

We may collect personal information from our candidates to provide tailored  HSE work-finding services. Our candidates include applicants for any advertised HSE role (permanent, part-time, temporary).

 We collect information including,  Name, Home address/location, contact information (telephone number(s)/ email address), Date of Birth/Age, Gender, Resume – includes work and education history, Rights to work documents such as Passport or Visa, Social Insurance Number, Professional qualifications certificates, designation, and memberships. 

Special Categories of information: this covers sensitive personal information about an HSE candidate, including criminal and other background checks. Before collecting this information, we will ask candidates for explicit consent, except where necessary for the carrying out obligations under employment or a collective agreement.

Clients 

To offer our HSE staffing & Recruitment and HSE project consultancy to our clients (including hiring employers), we need to collect and use information about our clients. This includes communicating our HSE staffing & recruitment terms and agreement, discussing role qualifications, proposing HSE candidates, contractual discussions, and providing HSE consultancy services.

We may collect personal/company information that includes processing the personal data of individual contacts we deal with at the client’s organization, such as Name, Work address, Contact telephone numbers, and Email address.  We may also need to collect personal banking details and payment information to charge for our HSE staffing, recruitment, and consultancy services (if this is part of the contractual arrangements).

Suppliers   

This includes partnerships, companies, and independent contractors, who provide services to QEOSH Staffing & Recruitment.  We collect certain information from our suppliers such as contact details: Name, Work address, Contact telephone numbers, Email address, and Banking details to pay for the services provided.

Website Users

If you contact QEOSH Staffing & Recruitment via our website, we will collect the information you provide to us; your name and contact details, email address and telephone number for registration, and, where applicable, our candidates’ Resume.

In addition, we collect a limited amount of data to help us improve your experience when using our website and allow us to manage the HSE services we provide.  This includes information on how you use our website and the location you view our website from.

How is personal/company information collected?

At QEOSH Staffing & Recruitment, we collect personal/company information through various ways, both directly and indirectly, which includes:

HSE Candidates

Direct collection of personal information includes: resume submission via email or on our website, email communications, entering information into our online HSE recruitment consultant support chat, and contact via social media like LinkedIn.

We also collect information via indirect/3rd party sources that include job board/job sites, social media searches such as LinkedIn, our HES network contacts, or others who may refer HSE candidates to us.

Clients

Direct collection of personal information includes telephone and email conversations between our HSE recruitment consultants and our clients, face-to-face meetings and at our events, contacts via social media like LinkedIn, and our HSE recruitment terms & agreements.

We also collect information via indirect/3rd party sources, including our professional network contacts/others who may know our clients and online and offline media like trade associations.

Website users

Direct collection of personal information includes online registration forms requesting your contact details: name, email, Resume (as applicable), company name, and our job applications to our HSE vacancies we might advertise on our website.

We also collect information via indirect/3rd party sources, including cookies, in line with cookie consent, preferences, and settings in your browser.

How QEOSH protects collected personal /company information?

We will take all reasonable steps to protect personal/company information from loss, misuse, or other unauthorized uses and remove your personal information when it is no longer required for its intended purposes.

We do not disclose personal information we collect about you, except as described in this Privacy Policy or separate notices provided in connection with particular  HSE activities.

We will not sell or rent any personal information you provide to us to any third party.

Where we share personal information with vendors who perform services on our behalf, based on our  contractual agreement, we ONLY authorize these vendors to use or disclose the information as necessary to perform services on our behalf or comply with legal requirements

What are your personal information protection rights?

QEOSH Staffing & Recruitment Inc. recognizes and respects your personal information rights that you are entitled to: 

  • The right to be informed about the personal information processed by QEOSH staffing & recruitment Inc.
  • The right to request access to the personal information processed by QEOSH staffing & recruitment Inc.
  • The right to rectification of your personal information; (corrected if it is inaccurate or incomplete)
  • The right to have your personal data erased (deleted);
  • The right to restrict processing of your personal information;
  • The right to personal information portability;
  • The right to object processing your personal information.

How to engage with us to exercise your protection rights?

If you wish to engage with QEOSH Staffing & Recruitment Inc. to exercise your personal/company information protection rights, you can do this by contacting our Data Protection Manager at dataprotection@www.qeosh.ca.

We will respond to your request within 30 days from the day we receive your email.

Changes to This Privacy Policy/Notice

This Privacy Policy/Notice has been updated and effective as of (Aug 14, 2021 ). It will remain in effect except for any changes in its provisions in the future, which will be in effect immediately after being posted on our website.

We reserve the right to update or change our Privacy Policy/Notice at any time, and you should check this Privacy Policy/Notice periodically. Your continued use of our HSE staffing, recruitment, and HSE project consultancy after posting any modifications to the Privacy Policy on this page will constitute your acknowledgment of the modifications and your consent to abide and be bound by the modified Privacy Policy. 

Suppose we make any material changes to this Privacy Policy. In that case, we will notify you either through the email address you have provided us or by placing a prominent notice on our website.